Job title: Administration Coordinator
Job type: Permanent
Emp type: Full-time
Skills: Admin
Salary type: Annual
Salary: GBP £26,985.00
Location: York, UK
Job ID: 68513

Job Description

Administration Coordinator

We’re looking for a proactive, organised, and detail-focused Administrator to join our team. This role supports multiple departments and offers a varied, fast-paced work environment across general administration, timesheet processing, billing and procurement

Benefits

  • £26,985
  • Full time Monday to Friday 8am-5pm (Can be flexible with start and finish times)
  • Free parking
  • Pension scheme

Responsibilities

  • Print and process timesheets, chase missing entries, and ensure accurate logs. Identify hours worked and confirm all supporting documents are submitted.
  • Assist with material procurement for project sites. Obtain and compare supplier quotes, place orders, and ensure timely delivery.
  • Resolve delivery issues with suppliers efficiently.
  • Maintain accurate procurement records and logs.
  • Process and track sales variations and assist in resolving discrepancies.
  • Support the team to ensure correct invoicing and material tracking.
  • Handle inbound calls from clients, suppliers, and engineers.
  • Support Contracts Managers with document processing.
  • Print and distribute site files and design sheets.
  • Provide reports, handle returns, process credits, and chase outstanding queries.
  • Manage ad hoc admin duties such as filing, photocopying, and updating logs.

Qualifications

  • Previous experience in administration,  procurement, or a related support role
  • Strong organisational skills and attention to detail.
  • Great communication—confident on the telephone and via email.
  • Able to manage multiple tasks and prioritise in a busy environment.
  • Comfortable using standard office software and bespoke systems (training provided)

If you are a detail-oriented professional with strong organizational and communication skills, we would love to hear from you. Apply now to join our dynamic team!

We do our best to make our adverts as specific as possible so that you do not waste your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you.  If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

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 http://www.charterhouserecruitment.co.uk/privacy-notice/

 

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