About the Role

We are seeking a highly organised and proactive Finance & Office Administrator to support the effective running of our York office while providing structured support to the finance function within an FCA-regulated financial planning and pensions environment.

This is a varied and trusted role combining  finance administration, office coordination and facilities support. The successful candidate will contribute to maintaining a professional client environment, supporting financial control processes, and ensuring accurate record keeping in line with regulatory expectations.

Working within a regulated business requires a high level of professionalism, discretion, and attention to detail. You will play an important role in supporting operational efficiency while helping the firm meet its regulatory and audit obligations.

If you enjoy working collaboratively, take pride in organisation, and are comfortable managing a diverse workload, this is an excellent opportunity to make a meaningful impact within a supportive and well-governed business.

This is not a hybrid role and requires working from office 5 days a week, working in a friendly and supportive team environment.

Key Responsibilities (Finance and admin responsibilities 75%, facilities 25%)

Finance Support

• Raise sales invoices and approved credit notes in accordance with internal procedures
• Perform daily bank and income reconciliations, escalating discrepancies promptly
• Manage petty cash with appropriate documentation and controls
• Chase outstanding debtors professionally to support effective cash flow management
• Prepare client direct debit collections in line with approved processes
• Prepare journals and assist with financial reporting activities
• Support internal and external audit requests by maintaining organised and accessible records
• Use Excel to prepare financial schedules and support data accuracy
• Assist in reviewing and improving finance processes and procedures

Office & Facilities

• Meet and greet clients, ensuring a professional and welcoming experience aligned with the firm’s service standards
• Manage the switchboard, handling calls promptly and professionally
• Coordinate meeting rooms and prepare them appropriately for client meetings
• Act as the main contact for day-to-day facilities matters
• Liaise with contractors, building management, and service providers
• Manage incoming and outgoing post, including confidential correspondence
• Oversee printing, scanning, and secure document handling
• Maintain office supplies and support general office administration

Assist with occasional operational tasks to support business continuity

Regulatory & Control Responsibilities

• Operate in accordance with internal controls, policies, and documented procedures
• Maintain strict confidentiality when handling client and financial information
• Support accurate record keeping to meet regulatory and audit requirements
• Escalate errors, discrepancies, or concerns in a timely manner
• Understand and operate within role boundaries to support segregation of duties

Key skill requirements

✔Minimum 2-year Finance and Admin experience

✔Strong organisational skills with excellent attention to detail
✔ Professional and confident communication skills
✔ High level of integrity and discretion
✔ Proactive and dependable approach
✔ Comfortable managing multiple priorities
✔ Confident user of Microsoft Excel and Word

Desirable:

•  
  • Experience supporting finance processes such as invoicing or reconciliations
  • Previous office or facilities coordination experience
  • Experience working in a professional services environment
  • Experience within financial services or another regulated sector

Finance & Payroll Assistant Role - York

We are looking for a confident and proactive Finance & Payroll Assistant to join our collaborative finance team. This is a varied and responsible position within a supportive smaller organisation, offering valuable exposure across financial reporting, planning, payroll, and core finance operations.

Working closely with the Finance Manager, you will support reporting for two FCA-regulated legal entities, contribute to financial planning activities, and help ensure the efficient and accurate delivery of key finance processes.

This opportunity is well suited to someone dependable and highly organised who takes pride in meeting deadlines, enjoys ownership of their work, and is motivated to continue developing as a well-rounded finance professional. You will play an important role within the team — not simply processing transactions, but acting as a trusted contributor to the finance function.

Responsibilities

Partner with the Finance Manager to support financial reporting across two FCA-regulated entities, ensuring accuracy and timeliness. 

• Assist with month-end, quarterly, and year-end processes while maintaining strong financial controls.
• Support financial planning by preparing data, contributing to analysis, and helping monitor business performance.
• Maintain accurate financial records through journal postings and balance sheet reconciliations.

• Reconcile income streams and work-in-progress schedules, investigating and resolving discrepancies promptly

Collaborate with HR and our outsourced provider to ensure payroll is processed accurately and on schedule. 

• Take ownership of core payroll processes, including the preparation and submission of payroll change data and journals, maintenance of holiday accruals, and completion of monthly reconciliations to Sage 200.
• Provide reliable support across transactional finance processes and wider reconciliations.
• Act as a professional and approachable contact for employee payroll queries, handling matters with discretion.
• Liaise with auditors and support compliance requirements.
• Offer day-to-day guidance and support to a finance apprentice.
• Proactively identify opportunities to streamline processes and enhance the effectiveness of the finance function.

About You

We are seeking someone who combines strong attention to detail with a proactive mindset — a professional who can be relied upon to deliver accurate work and consistently meet deadlines.

Desired Skills & Experience

•  
  • Payroll and accounting experience (AAT Level 4, or working towards it, preferred)
  • Strong Excel capability, including Pivot Tables, SUMIF, and VLOOKUP
  • Excellent organisational skills with the ability to prioritise effectively
  • A high level of accuracy and attention to detail
  • Integrity and professionalism when handling confidential information
  • Confidence to take ownership of responsibilities
  • Clear communication skills and a collaborative approach
  • A dependable nature with a strong sense of accountability

The Type of Person Who Thrives Here

• Naturally reliable and follows through on commitments
• Comfortable being trusted with responsibility
• Takes initiative and approaches tasks with a solutions-focused mindset
• Enjoys broad exposure to finance rather than a narrow remit
• Values working within a supportive, professional environment

What You Can Expect

In a smaller team, every contribution has real impact. You will gain visibility, responsibility, and the opportunity to further develop your technical skills and grow while working alongside experienced professionals.

If you are looking for a role where you can build expertise, earn trust, and make a meaningful contribution, we would love to hear from you.

Job Description

Marketing Executive

Band: B2

Reporting to: Marketing Manager

1. Main purpose of the role

1.  
2. 1.1   Responsible for supporting the implementation of multichannel marketing plans to drive awareness of Advance HE’s offer. This role involves the full range of the marketing mix – both online and offline – and brand and lead generation activity.
3.  

1. Main Accountabilities and Responsibilities

1.  
2. Marketing Planning Support and Delivery

1. 1. Implement Advance HE's marketing plan and campaigns, ensuring customer segments are not over-communicated to
   2. Project manage, build and test marketing campaigns across all channels
   3. Compile marketing reports, including analysis and identifying data trends
   4. Coordinate meetings and liaise with colleagues, supporting internal and external meetings, committees and contacts as required
   5. Manage time and tasks effectively, escalating risks to ensure delivery
   6. Work cross-functionally to support Business Development activity and develop Advance HE's proposition

1.  
2. Enhancement and Use of Media Channels

1. 1. Create and update website content, optimising user journeys and conversions.
   2. Produce high-quality marketing collateral (brochures, banners, presentations, videos, podcasts) and content resources, ensuring plain English, accessibility and brand guideline adherence
   3. Support social media strategy by posting content, managing accounts, and executing paid social campaigns with accurate tracking and reporting
   4. Build, test and deploy email campaigns and newsletters, executing data segmentation strategies for customer engagement and lead generation with proper database maintenance
   5. Plan and implement Search Engine Marketing (SEM) optimisation and configure PPC accounts with relevant copy and landing pages

1.  
2. Business Support and Development

1. 1. Adhere to all policies and procedures including equality and diversity, Data Protection/GDPR, health and safety, and Charity Commission requirements

1. 1. Ensure all marketing activities are fully compliant with GDPR and align with Advance HE's values
   2. Provide administrative support including raising purchase orders and processing invoices
   3. Act as first line of contact for general enquiries via telephone, website and email, escalating complex issues within agreed customer service standards

1.  
2. Person Specification:

Administration Support

Location: Monks Cross, York (In-person) (free onsite parking)
Hours: 5 days per week – 9am to 4.30pm (30 minute unpaid lunch break)

Contract: Temporary 3 to 6 months
Reports to: Region Manager, Girlguiding North East England

About Us

Girlguiding North East England is part of Girlguiding UK, the leading charity for girls and young women in the UK. With over 2,500 groups, supported by more than 8,000 volunteers, we deliver fun, adventure and challenge to 35,000 young members across the North East, Yorkshire and the Humber.

Our region office provides essential support to volunteers and staff who help make a difference to girls and young women every day.

About the Role

Reporting to the Region Manager, you will provide high-quality customer service, respond to enquiries, and support the work of our staff team and lead volunteers.

Main Responsibilities

• General Administration
• Undertake a range of office duties including answering phone calls, responding to emails and greeting visitors.
• Respond to general enquiries from volunteers and external contacts, directing queries to appropriate colleagues or lead volunteers.
• Maintain accurate records and ensure only current documents are stored and used.

Team Support

• Provide administrative support to region office staff members across a variety of tasks and projects.
• Contribute ideas for continuous improvement and work collaboratively as part of the region team.
• Event & Operational Support
• Provide reception and administrative support at events, trainings and meetings, including room set-up, printing, refreshments and equipment checks.

Role-Specific Experience & Skills

You will have experience of:

• Working in an office environment or administrative role.
• Delivering a high level of customer service via phone and email.
• Using IT and communication systems effectively.
• Providing reception or front-of-house support at events or meetings.
• Managing spreadsheets and/or membership systems to a proficient level.
• Working within data protection and GDPR requirements in a charity or similar setting.

Example Activities

These will vary throughout the period and may include but are not limited to:

• Processing online shop orders (picking, packing, addressing and posting).
• Preparing the bi-weekly region team update (adding content to email template).
• Supporting the Region Archive Shop by photographing items and preparing content for upload.
• Setting up rooms for meetings and events; preparing refreshments and printing materials.
• Administering awards nominations, including collating citations and maintaining records.
• Supporting Chief Team invitations administration (tracking invites, responses and attendance).
• Managing store cupboard tasks such as checking first aid kits and labelling storage boxes.
• Packing or posting materials for events or region-wide mailouts.

Position Snapshot 

Business: Nestle confectionery  
Location – Halifax, West Yorkshire – Site based

Level 4

Secondment

Fixed Term Contract 18 months

Salary ranging from £60,000 to £65,000 (Depending on experience) plus 17% car allowance plus potential Bonus + Excellent benefits inc pension/ 25 days holiday + additional 12 days flex days
 

Position Summary

Our Team is looking to welcome a HR Business Partner within our Confectionery HR team based at our Halifax factory. This important position will also play an integral part of the Factory Leadership Team.

The main purpose of this role is to work in partnership with leaders, key stakeholders, and HR colleagues to shape, develop and deliver HR plans and solutions in line with the needs and priorities of Nestle UK&I. Operating as the HR expert, to advise, guide and support Leaders by developing and delivering the people strategy for the business.

Nestlé Halifax Factory in West Yorkshire is the home of the iconic confectionary brand Quality Street amongst several other well-known brands such as Rolo, Munchies, Matchmakers and of course After Eight. These are produced through controlled process plant and automated filling and packing lines.

Your Impact!

You will play a pivotal role in leading the development and execution of the People plan, your key areas of immediate focus will include

• Establish and maintain effective relationships with employees, leadership team and Trade Union(s). Lead positive employee relations strategy in a unionised environment to ensure a progressive employee relations climate.
• Promote and foster a culture and environment that is open, productive, empowering, safe and fair.
• Coach factory leadership teams, managers, and employees to behave and make decisions that are in line with the Nestle values and competencies and the Nestle Code of Conduct.
• Ensure compliance in HR
• Be the gateway for the business into the HR function to ensure Line Managers and Employees understand the HR model and can quickly and efficiently access solutions.
• Collaborate and provide business insight to ensure initiatives and projects are designed and implemented that support businesspeople plans.
• Lead and Deliver change management programs designed to enhance the landscape of the local factory success and help build a sustainable future.

The ingredients for Succes

As the successful candidate, you will already have a breadth of HR experience ideally across a manufacturing industry with a demonstrated ability to work as a true business partner. To be the most successful in this role we believe the recipe includes

• Experience of working at senior level with Trade Unions at local and national level in a progressive employee relations climate
• Previous experience working in a FMCG or similar large/complex organisations who operate within a matrix structure.
• Experience of working within a large, fast paced environment
• Strong communication and influencing skills
• Experience coaching, consulting and advising employees and HR & business stakeholders and experience managing conflict resolution in the workplace.
• Strong ability to analyze data, and present findings with conclusions, responses, and recommendations to HR and business leaders.
• Acts with sense of urgency, a bias for action, and with a desire to thrive in a dynamically growing environment.
• Ability to handle confidential and sensitive information with extreme discretion. Technically proficient in MS Outlook, Word, Excel, & PowerPoint

What can we offer in return?

Great benefits you’d expect from a business the size of Nestlé – in the shape of a competitive salary and benefits package, bonus scheme, flexible working scheme, 25 days holiday plus statutory holidays plus flex leave, pension scheme and a real focus on personal development and growth.

The closing date for this role is xxxxxxxxxxxxx

We will be considering candidates as they apply and we will occasionally close job advertisements early in the event we receive sufficient applicants, so please don’t delay in submitting your application.
 

At Nestlé, our values are rooted in respect. When we embrace diversity and give everyone the chance to be the best they can be, we can think in new, creative ways that grow and enhance our business. People of all gender identities, ethnically diverse individuals, people with disabilities, and members of the LGBT+ community are strongly encouraged to apply. If there is anything we can do to accommodate you to participate fully in the application process, please let us know. We take pride in championing inclusion and diversity, our people make up a number of Colleague Networks who represent different experiences and communities who hold us accountable in creating a sense of belonging for all, and our values create the conditions for us to respect the unique contribution you bring. Find out more about our Colleague Networks here: Diversity, equity and inclusion | Nestlé (nestle.co.uk)

We are committed to equal opportunity for all and we may collect relevant data for monitoring purposes during our candidate registration process. Be yourself, everyone else is taken!