Job Description Title: Sales and Purchase Ledger Administrator Reports to: Financial Controller Responsible for: No direct reports Job Purpose: Manage customer credit facilities, collect debt, allocate customer receipts and process sales and purchase ledger documentation in an accurate and timely manner. Key Responsibilities and Accountabilities 1. Sales Ledger 2. Credit Control 3. Purchase Ledger 4. Health and Safety 5. General 1. Sales Ledger Ensure that finance related customer master data is accurately maintained and up to date. Add new customers and deal with credit applications where necessary. Ensure that all deliveries processed through the company’s computer system are invoiced in a timely manner. Raise ad-hoc service invoices and credits where necessary and code into the general ledger. Communicate with customers by telephone, statement, email or letter in order to collect overdue debts. Issue statements, dunning letters and other sales ledger related reports in order to facilitate the collection of debt. Post electronic, credit card, cheque and cash receipts against sales ledger balances ensuring customer debt records are up to date and accurate.
Deal with sales ledger enquires, reconcile customer accounts and action any anomalies in a professional and timely manner. 2. Credit Control Ensure customer credit applications are processed in an accurate and timely manner utilising the company’s nominated credit insurance provider. Liaise with directors where necessary. Administer on a day to day basis the company’s credit insurance policy and liaise with brokers where necessary in order to ensure that debts are fully insured. Participate in the management of existing credit limits in order to minimise the company’s exposure to bad debt. Assess overdue accounts or credit insurance shortfalls with reference to up and coming customer deliveries. Work with the sales team to ensure a seamless customer experience. 2. Purchase Ledger Ensure that finance related supplier master data, including payment terms, is accurately maintained and up to date within the company’s SAP computer system. Process domestic and European purchase invoices and credits through SAP ensuring that delivered items, quantities and prices match a purchase order and a goods receipt. Deal with purchase ledger enquiries in a professional and timely manner. Resolve invoice queries or obtain a suitable manager’s authorisation to proceed with payment. Where necessary ensure the correct general ledger coding of invoices and credits. Reconcile supplier accounts and action any anomalies in a timely manner. 4. Health and Safety Ensure that you remain compliant with health and safety regulations and accepted safe practice at all times. Report any health and safety issues or contraventions witnessed anywhere within the business to the Health and Safety Manager or a Director.
5. General Participate in other duties as and when required. Contribute to ongoing continuous improvement processes. Comply with all policies and procedures within the company. Carry out your job in line with our Equality, Diversity, and Inclusion Policy. Work with all employees within the company in the fulfilment of our aims. -ENDS- This job description is a general guide to the duties you will be expected to carry
out. Flexibility is required to ensure that the needs of the business are met.