Inventory Executive

Pay rate: £13.45/hr

Duration: 9 months

Location: Inntravel, Mains Lane, York YO60 7JU

Hybrid - 2 mandatory days in office (Tuesdays & Wednesdays), but can work from office more if preferred.

Hours: can work between 30 & 37.5 hours per week

Temp will need to be able to work from the office Monday – Thursday for the first few weeks while they are training.

Role

Interpret and input contract rates and other cost information from suppliers (eg. hotels, transport operators etc) into Inntravel’s data structure to accurately reflect the cost base. 

Create new records and entry fields where necessary – bearing in mind downstream processes and consequences of new items 

Create and update holiday itineraries in an accurate and timely manner so that all on-sale holidays are presented accurately to internal and external customers

Communicate & respond to data and procedural questions from around the business

Use reporting created in Power BI and Excel to provide insights and manage workflow 

Collaborate – work with the team and other departments 

Person

Strong organisational skills.

Analytical and problem-solving skills.

Experience of database entry and comfortable with Microsoft Excel

Rigorous, methodical approach to handling a large volume of data entry

Logical mind with an acute eye for detail, inaccuracy and inconsistency

Able to manage variable workloads effectively and meet key deadlines

Inntravel is located in a beautiful but remote setting, so the temp will need to have their own transport and take in a packed lunch as there is nowhere to get any food near by!  The office has a lovely large kitchen with fridge and microwave etc.  Plus there’s a posh coffee machine for everyone to use 😊

Job Description

For us, tech has never been about just hardware or software. It’s about people. It’s our meaningful relationships, deep expertise and practical know-how in technology that drive what we do. We put our customers, our partners and the environment at the heart of everything we do and our people are the difference that make the difference.

At boxxe, we understand, we collaborate, we simplify, we care and we deliver; together we are making tech human.

Your Mission 💪

Is to lead and support the Warehouse team, ensuring smooth, efficient and safe operations. You’ll work closely with the Senior Warehouse Operations Manager to maintain optimal workflow, meet customer delivery targets and continuously improve processes. You will be responsible for ensuring high standards of performance, safety and team morale at all times.

What you’ll be doing 🎯

• Responsible for daily warehouse operations and running of the site, including operational tasks such as goods in, goods out, storage, inventory and order fulfilment.
• Coordinate scheduling and resource allocation to meet service level targets.
• Managing the onsite team to ensure the successful and timely flow of work.
• Monitoring warehouse KPI’s including but not limited to order accuracy, pick rate, inventory accuracy.
• Ensure compliance with all company and legal safety regulations.
• Have a clear understanding of the company's policies and vision and how the warehouse contributes to these.
• Provides input for the development policies and procedures to assure efficient operation of designated areas.
• Support general administration of the warehouse.
• Contribute ideas related to tools, fixtures, equipment, or layout changes to improve workflow, productivity, quality of consumer performances. Recommend improved methods, records, etc. to enhance quality and efficiency.
• Perform other duties as required by the nature of the position or as requested by the Senior Warehouse Operations Manager
• Become proficient in using NetSuite, ServiceNow and other integral systems.
• Responsibility for the day-to-day operations including leading daily briefings, communicating priorities to the team and escalation of issues
• Respond to and deal with customer communication by email and telephone
• Lead, motivate and develop warehouse operatives to deliver exceptional performance.
• Organise the training of staff, as well as monitoring staff performance and progress where required.

What experience we think you’ll need 🚀

• Strong IT literacy, especially in Excel, Word and Outlook.
• Experience of ERP/WMS programs is desirable i.e. NetSuite, ServiceNow.
• Excellent written and verbal communication.
• Highly self-motivated, with strong prioritisation and organisational skills.
• Experience of working within a pressured environment
• Attention to detail, commitment to accuracy, safety and service excellence.
• Previous experience in warehousing/logistics, ideally in a supervisory or leadership role.
• Proven ability to lead and develop a team of warehouse operatives.
• Due to the nature of the work, be fit and healthy as some heavy lifting may be involved.

• Forklift training or certificate, while advantageous, is not necessary; training will be provided if needed.

At boxxe we believe that business should be about more than just profits. Sustainability is a core value. We are committed to reducing our environmental impact, encouraging inclusive working environments, and trading ethically. Everyone at boxxe is responsible for considering the impact of their actions on the environment and for reducing our carbon footprint through embracing Work from Anywhere (in the UK) principles, minimising travel by using virtual technology and adopting sustainable practices.

boxxe embraces diversity. As an equal opportunity employer, we are committed to building a team that represents a variety of backgrounds, perspectives, and skills. boxxe does not discriminate based on race, religion, colour, national origin, sexual orientation, gender identity, age, marital status, veteran status, or disability status. All our employment is based on qualification, excellence, and business need.

9-month maternity cover - Commercial Administrator

BIGGA (the British and International Golf Greenkeepers Association) is the UK’s leading professional association for golf greenkeepers and turf management professionals. It supports members through education, training, networking and professional development.

The Commercial Administrator plays a key part of BIGGA’s Commercial & Marketing Department and, the core purpose of the role is to lead on our in-house recruitment advertising service, support processing exhibitor stand bookings and assist other departmental projects throughout the year.

Areas of responsibilities:

• Help drive and reach sales targets across commercial projects
• Support the Commercial Director and Commercial Manager with all commercial activities and events
• Provide administrative support to the Commercial & Marketing team
  

Responsible for:

1. Recruitment Advertising Service

• Manage all correspondence received into company info@ inbox disseminating to team members
• Answer inbound recruitment calls or emails promptly
• Raise booking forms and sort signature from golf club
• Upload online job adverts to BIGGA website and arrange magazine adverts where necessary
• Manage online recruitment adverts received online via the BIGGA website
• Process immediate payments or schedule for invoice payment
• Register transaction on CRM system
  

2. BIGGA Turf Management Exhibition (BTME)

• Process exhibitors stand booking forms and schedule for invoice
• Maintain internal and third-party contractor spreadsheets
• Update exhibition floor plan
• Populate exhibitor portal
• Answer inbound BTME calls or emails promptly
  

3. Support Commercial Director and Commercial Manager

• Assist with tasks set
• Attend meetings where necessary
  

4. Administration

• Input and process sales order forms and liaise with relevant department
• Input sales orders to spreadsheet
• Learn and efficiently utilise CRM system
• Source advertising and editorial content from clients
• Prepare reports and spreadsheets when guided
• Raise contracts and liaise with clients for signing
• Support other departments with workload where necessary

Additional Responsibilities:

• Attend member events as directed
• To recommend ideas for improvement and highlight any problems
• To plan work effectively to meet department goals and objectives

Person Specification:

• Computer literature with an understanding of Microsoft products
• Experience in a customer service facing role
• Able to multi-task and meet deadlines
• Interpersonal abilities
• Administration experience
• Initiative and willing to learn
• Able to establish and maintain good working relationships with other departments, members, clients and suppliers
• Good organisational skills
• Able to work in the office Monday – Friday
• Good attentional to detail

Please send across your CV, covering letter and availability to interview to - Lauren@bigga.co.uk