Recruitment Systems & Process Improvement Specialist

Overview

On behalf of our client, we are seeking an experienced Recruitment Systems and Process Improvement Specialist to review, develop and enhance recruitment processes within a busy HR function.

The successful candidate will work closely with the HR team to assess existing ways of working, improve the use of recruitment systems and introduce clearer, more consistent processes. The organisation is looking to streamline recruitment administration, reduce reliance on manual tracking and improve the overall experience for candidates, hiring managers and HR colleagues.

This is an excellent opportunity for someone with a background in recruitment operations, HR systems or process improvement who enjoys identifying practical solutions and turning them into effective ways of working. Experience with iTrent would be particularly beneficial, although experience improving other recruitment or applicant tracking systems will also be considered.

Benefits

• Hourly rate neg depending on experience

• Temporary contract

• Full-time or 4 days  

Responsibilities

• Review existing recruitment processes from vacancy approval through to appointment and onboarding.

• Assess current use of iTrent and identify opportunities to make better use of its recruitment functionality.

• Review existing system workflows, settings and processes, identifying areas for improvement.

• Map current recruitment processes and develop clear flowcharts, checklists and procedural documentation.

• Identify opportunities to reduce manual administration, duplication and reliance on multiple spreadsheets.

• Review candidate tracking arrangements and improve visibility of recruitment progress and outstanding actions.

• Assess recruitment administration and pre-employment checking workflows, identifying opportunities to improve efficiency without compromising compliance.

• Support improvements to candidate communication and the experience of hiring managers and HR colleagues.

• Help establish clear guidance and standard operating procedures to support consistent working practices.

• Provide advice and support to HR colleagues on improved processes and system functionality.

• Identify opportunities to improve data accuracy, reporting and the overall management of recruitment information.

• Support the implementation of agreed changes and ensure processes are practical, sustainable and fit for purpose.

Qualifications

• Proven experience in recruitment systems, HR systems, recruitment operations or process improvement.

• Strong understanding of end-to-end recruitment processes and associated administration.

• Experience reviewing and improving workflows, systems or business processes.

• Ability to create clear process maps, flowcharts, checklists and guidance documents.

• Strong analytical and problem-solving skills, with the ability to identify inefficiencies and recommend workable solutions.

• Strong IT skills, including experience with recruitment systems, applicant tracking systems and Microsoft Office.

• Excellent communication skills and the ability to explain processes clearly to both technical and non-technical users.

• A practical, organised and solutions-focused approach, with strong attention to detail.

Desirable experience:

• Experience using or improving iTrent, particularly.

• Involvement in HR or recruitment system implementation, configuration or optimisation.

We do our best to make our adverts as specific as possible so that you do not spend your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you.  If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.  Please click on the link below to read our privacy notice which provides you with all you need to know about how we will use and process your data.

 http://www.charterhouserecruitment.co.uk/privacy-notice/

INDCH

Recruitment Officer / Recruitment Coordinator

Overview

On behalf of our client, we are seeking an organised, proactive and detail-oriented Recruitment Officer to provide hands-on support across a busy HR and recruitment function. The successful candidate will play a key role in coordinating recruitment activity, managing candidate communication, arranging interviews and ensuring all recruitment administration and pre-employment checks are completed accurately and efficiently.

This is an excellent opportunity for an experienced recruitment administrator or coordinator who enjoys working in a fast-paced environment, managing multiple vacancies and helping deliver a positive experience for candidates and hiring managers. 

Benefits

• Temp role - rate of pay £13.85 - £14.36 per hour

• Full-time hours preferred, with a minimum of four days per week considered.

Responsibilities

• Coordinate day-to-day recruitment administration across a high volume of live vacancies.

• Manage candidate communication, follow up on outstanding information and keep applicants updated throughout the recruitment process.

• Arrange interviews, coordinate diaries and liaise with hiring managers to ensure appointments run smoothly.

• Support recruitment campaigns, including advertising vacancies and managing applications.

• Prepare offer letters, recruitment paperwork and associated appointment documentation.

• Coordinate references and pre-employment checks, ensuring all requirements are completed before candidates commence employment.

• Support safeguarding and safer recruitment procedures in line with relevant requirements.

• Maintain accurate candidate records and update recruitment systems and tracking spreadsheets.

• Monitor vacancy progress, identify outstanding actions and proactively follow up to prevent delays.

Qualifications

• Previous experience in recruitment administration, recruitment coordination or a similar HR support role.

• Excellent organisational skills, with the ability to manage multiple vacancies and competing priorities.

• Strong written and verbal communication skills, with a professional and approachable manner.

• Excellent attention to detail 

• Confident using Microsoft Office, spreadsheets and recruitment or HR systems..

• The ability to work independently while contributing positively to a busy team.

• Familiarity with iTrent or another recruitment/HR system would be an advantage.

We do our best to make our adverts as specific as possible so that you do not spend your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you.  If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.  Please click on the link below to read our privacy notice which provides you with all you need to know about how we will use and process your data.

 http://www.charterhouserecruitment.co.uk/privacy-notice/

INDCH

Temporary Office Operations Coordinator

Overview

Are you an experienced senior administrator who enjoys keeping a busy environment organised and running smoothly? We are seeking a confident and proactive individual to support the day-to-day operational and administrative functions of an established educational setting on a temporary basis.

Benefits

• Hourly rate £17.88 - £19.14 per hour 
• Competitive salary, dependent on experience and level of responsibility
• Full-time temporary position, expected to last approximately 6–8 weeks
• Monday to Friday, 8:00am – 4:00pm
• Opportunity to take ownership of a varied operational role

Responsibilities

• Oversee the smooth running of day-to-day administrative and operational activities.
• Coordinate the work of the administrative team, providing guidance and support where required.
• Manage staff absence arrangements and coordinate appropriate cover.
• Ensure telephone enquiries and general office communications are handled efficiently and professionally.
• Act as a key point of contact for operational queries, resolving issues and escalating matters where appropriate.
• Support the effective organisation of administrative processes and procedures.
• Prioritise workloads and ensure essential tasks are completed within required timescales.
• Maintain a professional, approachable and supportive service for staff, students and visitors.
• Work closely with colleagues to ensure continuity across functions.
• Take responsibility for the day-to-day operation of the administrative function during the assignment.

Qualifications

• Previous experience working within a school environment is essential.
• Experience at senior administrator, office supervisor or similar level.
• Previous experience coordinating a team or overseeing administrative operations.
• Strong organisational skills, with the ability to manage competing priorities in a busy environment.
• Excellent communication and interpersonal skills.
• A proactive approach, with the confidence to use initiative and make decisions when required.
• Experience using school management systems, ideally SIMS, would be advantageous.
• Available to commit to the full duration of the temporary assignment.

We receive multiple applications for each role and we do our very best to ensure that you receive a response.  We will either email to let you know that your application is unsuccessful, let you know that we are adding you to our database for future roles or we will contact you to discuss the role applied for.  If you have not heard from us within a week it is likely you have not been shortlisted.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.  Please click on the link below to read our privacy notice which provides you with all you need to know about how we will use and process your data.

 http://www.charterhouserecruitment.co.uk/privacy-notice/

INDCH

Events Coordinator

Overview:

We are seeking a proactive and detail-oriented Events Coordinator to join our clients rapidly expanding Marketing Team on a permanent basis. In this role, you will work closely with other members of marketing and office support teams to plan, execute, and oversee a variety of events that reflect the organisation's culture, mission, and values. As this is a brand new role to the organisation, you will have absolute autonomy to make it your own. The business has exciting and ambitious growth plans so a great time to join and contribute to that growth... 

Benefits:

• Up to £32K salary
• Hybrid working - 2 days home working
• Company bonus scheme - up to 5% of salary depending on company performance 
• 24 days holiday
• Your birthday off
• Medicash health plan
• Employee Assistance Programme 
• Life assurance 
• Pension scheme 
• Salary sacrifice benefits

Responsibilities:

• Plan, coordinate and deliver a diverse programme of events, including client events, internal meetings, conferences, networking events, social functions and community initiatives.
• Take ownership of the end-to-end event management process, including venue selection, catering, entertainment, scheduling and on-the-day delivery.
• Develop comprehensive event plans, timelines and run sheets to ensure every event is delivered efficiently and to a high standard.
• Manage event budgets effectively, ensuring expenditure is controlled while maximising value and return on investment.
• Source, negotiate with and manage venues, suppliers and contractors, building strong relationships to deliver seamless event experiences.
• Oversee all operational, health and safety, and compliance requirements to ensure events are delivered safely and professionally.
• Partner with internal teams and key stakeholders to understand objectives and deliver events that support wider business goals.
• Work alongside the marketing team to promote events, increase attendance, enhance engagement and maximise ROI.
• Manage event registrations, RSVPs and attendee communications, ensuring records are accurate and participants receive a professional experience.
• Act as the primary point of contact before, during and after events, responding to queries and resolving issues with professionalism and efficiency.
• Deliver exceptional, brand-aligned experiences that leave a positive and lasting impression on every attendee.
• Gather and analyse post-event feedback, measuring success and identifying opportunities to enhance future events.
• Keep up to date with industry trends, emerging technologies and best practice to continuously improve the quality and impact of the organisation's events.

Qualifications:

• Proven experience  in event coordination, marketing, or previous experience with corporate or large-scale event planning.
• Proficiency in  Microsoft Office Suite, Google Workspace, Zoom, Event Management Platforms
• Strong organisational and multitasking skills with the ability to handle multiple priorities in fast-paced environments.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.

We do our best to make our adverts as specific as possible so that you do not spend your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you.  If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.  Please click on the link below to read our privacy notice which provides you with all you need to know about how we will use and process your data.

 http://www.charterhouserecruitment.co.uk/privacy-notice/

INDCH

Temporary Administrator

Overview

We are seeking an organised and reliable Temporary Administrator to provide full-time administrative support to a busy team for approximately two months. This is a varied role suited to someone with strong attention to detail, excellent communication skills, and the ability to manage a range of administrative tasks efficiently. The successful candidate will provide essential support with document preparation, invoicing, file management, and client communication, helping to ensure the smooth day-to-day running of the office.

Benefits

• £12.71 per hour

• Temporary position for approximately 2 months

• Full-time hours

• Immediate start available

• Varied administrative role within a busy office environment

Responsibilities

• Carry out general administrative duties, including photocopying, scanning, and preparing documents.

• Prepare engrossment documents and assist with dictation.

• Assist with invoices and completion statements.

• Prepare slips and paperwork for the accounts team.

• Obtain relevant documents from the Land Registry.

• Open files and prepare terms of business where required.

• Contact clients and third parties by telephone and email to chase outstanding information and documentation.

• Maintain accurate records and ensure documents are organised appropriately.

• Provide general administrative assistance and support to the wider team as needed.

Qualifications

• Previous administrative experience is essential.

• Excellent organisational skills and attention to detail.

• Strong written and verbal communication skills.

• Confident using email, telephone, and Microsoft Office applications.

• Ability to manage multiple tasks and work to deadlines.

• A professional, proactive, and reliable approach to work.

• Previous experience within a legal or conveyancing environment would be advantageous but is not essential.

We receive multiple applications for each role and we do our very best to ensure that you receive a response.  We will either email to let you know that your application is unsuccessful, let you know that we are adding you to our database for future roles or we will contact you to discuss the role applied for.  If you have not heard from us within a week it is likely you have not been shortlisted.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.  Please click on the link below to read our privacy notice which provides you with all you need to know about how we will use and process your data.

 http://www.charterhouserecruitment.co.uk/privacy-notice/

INDCH