Job Description

Executive Support Coordinator

Overview

We are seeking a highly motivated and detail-oriented Executive Support Coordinator to join a dynamic team, playing a critical role in supporting executive-level operations and contributing to strategic decision-making. This position involves providing comprehensive administrative assistance to Board members and senior leadership, managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and liaising with internal and external stakeholders to ensure effective communication. The role also includes project administration support, assisting with the coordination and delivery of key initiatives, and actively contributing to the success of exciting new projects across the organisation. The ideal candidate will demonstrate exceptional organisational and time-management skills, strong interpersonal and communication abilities, and a proactive, professional approach to problem-solving in a fast-paced environment. This is an excellent opportunity to be part of a collaborative and forward-thinking organisation where your contributions will have a meaningful impact. 

Benefits

• Salary up to £35,000 depending on experience 
• LOVELY HOURS - 37.5 (9-5pm Monday to Friday)
• Fridays work from home
• 30 days inc bank hols
• Private healthcare scheme
• Cycle to work scheme
• Pension scheme
• York central based –  5minute walk to every major public transport links 

Responsibilities

• Serve as the primary point of contact for managing executive schedules, coordinating appointments, and maintaining calendars.
• Handle a variety of administrative duties, including preparing correspondence, presentations, and reports for executive-level meetings.
• Act as a liaison between the executive team and internal/external stakeholders.
• Coordinate travel arrangements, including detailed itineraries, accommodation, and logistics, ensuring smooth transitions for executives.
• Ensure prompt communication, prioritize messages, and handle confidential information with professionalism and discretion.
• Support the preparation and execution of meetings by preparing agendas, taking minutes, and distributing post-meeting follow-ups.
• Collaborate with leadership on strategic initiatives, project management tasks, and ad hoc projects as needed.
• Assist with office support tasks, including maintaining office supplies, managing expenses, and facilitating special events.
• Champion diversity, equity, and inclusion by fostering an environment of respect and collaboration across all levels of the organization.

Qualifications

• Proven experience as an Executive Assistant, Office Support Specialist, Project Administrator or similar role.
• Strong organisational and multitasking skills, with the ability to handle competing priorities in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office tools.
• Demonstrated ability to work with highly confidential information and maintain discretion.
• Excellent interpersonal skills with a focus on relationship-building and problem-solving.
• A proactive mindset with strong attention to detail and accuracy.

Join an organisation where every idea counts, and every voice is heard. If you are a resourceful, motivated professional ready to support an executive team and make a lasting impact, we encourage you to apply. 

We do our best to make our adverts as specific as possible so that you do not spend your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you.  If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.  Please click on the link below to read our privacy notice which provides you with all you need to know about how we will use and process your data.

 http://www.charterhouserecruitment.co.uk/privacy-notice/

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