Job Description

Finance & Office Administrator

Overview

We are seeking a highly organised and proactive Finance & Office Administrator to join our team. This role is pivotal in ensuring the smooth operation of our office while providing structured support to the finance function.

This is a full-time, office-based position, requiring a professional individual who thrives in a collaborative and detail-oriented environment. If you are looking for a varied role where you can make a meaningful impact, this opportunity is for you.

Benefits

• £26,000 p.a. Monday to Friday working hours
• Opportunity to work in a professional and supportive team environment.
• Gain valuable experience in a regulated financial services environment.
• Develop your skills in finance, administration, and office management.
• Contribute to a well-governed and efficient organisation.

Responsibilities

Finance Support

• Raise sales invoices and approved credit notes in line with internal procedures.
• Perform daily bank and income reconciliations, addressing discrepancies promptly.
• Manage petty cash with appropriate documentation and controls.
• Professionally follow up on outstanding debtors to support cash flow management.
• Prepare client direct debit collections and assist with financial reporting activities.
• Maintain organised and accessible records to support internal and external audits.
• Use Excel to prepare financial schedules and ensure data accuracy.
• Assist in reviewing and improving finance processes and procedures.

Office & Facilities 

• Welcome clients and ensure a professional and friendly experience.
• Manage the switchboard and handle calls promptly and professionally.
• Coordinate meeting rooms and prepare them for client meetings.
• Act as the primary contact for facilities-related matters, liaising with contractors and service providers.
• Manage incoming and outgoing post, including confidential correspondence.
• Oversee office supplies, printing, scanning, and secure document handling.
• Support general office administration and assist with operational tasks as needed.

Qualifications

Essential:

• Minimum of 2 years’ experience in finance and administration.
• Strong organisational skills with excellent attention to detail.
• Professional and confident communication skills.
• High level of integrity and discretion.
• Proactive and dependable approach to work.
• Ability to manage multiple priorities effectively.
• Proficiency in Microsoft Excel and Word.

Desirable:

• Experience supporting finance processes such as invoicing or reconciliations.
• Previous office or facilities coordination experience.
• Experience working in a professional services environment.
• Familiarity with financial services or other regulated sectors.

Day-to-Day

Your day will involve a mix of finance administration, office coordination, and facilities management. You will be responsible for tasks such as raising invoices, reconciling accounts, managing petty cash, and supporting audits. Additionally, you will ensure the office runs smoothly by welcoming clients, managing meeting rooms, and liaising with service providers. This role requires a hands-on approach and the ability to juggle multiple responsibilities while maintaining a high level of professionalism.

If you are a detail-oriented professional with a passion for organisation and operational excellence, we encourage you to apply for this exciting opportunity. Join us and play a key role in supporting the success of our business.

We do our best to make our adverts as specific as possible so that you do not spend your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you.  If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.  Please click on the link below to read our privacy notice which provides you with all you need to know about how we will use and process your data.

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 http://www.charterhouserecruitment.co.uk/privacy-notice/